Data and image return for client for review and signoff
Click BACK to See the Prior Step--Click the LINKS For Shredding and Storage
Data and Image Return
Once the documents have been scanned and indexed the scanned Images Optimal Data returns the documents in a number of ways:
- Secure FTP upload
- Portable hard drive
No one knows the data like the client does because they own and use it. The client reviews the data and signs off to say the images on their computer system are what they agreed would be scanned and indexed and are what they will be using instead of the paper images. From now on the primary source of all data will be from the computer images.
Clients must advise on what is to happen to the original documents. These paper documents can either be
Confidentially shredded - click here for more information on our Shredding Services
- Returned to the Client who could shred or store them
This is the closure of the document scanning process. The images are integrated onto the computer system and the new era of electronic rather than paper documents begins.
The way to get the benefit of document scanning is to fully integrate the scanned images with the rest of the EDM by making sure they are in the right folders, available to the right users and subject to the right policies and procedures. Back up is also vital. This data that was previously on paper now is subject to your EDM policy. Make sure it is treated as equal to all other data on that system.
The Scanning Process
Step 1 Determine Your Scanning Requirements
Step 2 Agree Document Scanning T&C’s
Step 3 Document Collection or Delivery
Step 4 Document Preparation for Scanning
Step 5 Intelligent Document Scanning
Step 6 File Indexing & Data Extraction
Step 7 Image Return & Client Sign Off