Data and Image Return & Client Sign Off

Data and image return for client for review and signoff

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Data and Image Return

Once the documents have been scanned and indexed the scanned Images Optimal Data returns the documents in a number of ways:

  • Secure FTP upload
  • DVD/USB
  • Portable hard drive

No one knows the data like the client does because they own and use it. The client reviews the data and signs off to say the images on their computer system are what they agreed would be scanned and indexed and are what they will be using instead of the paper images. From now on the primary source of all data will be from the computer images.

Clients must advise on what is to happen to the original documents. These paper documents can either be

This is the closure of the document scanning process. The images are integrated onto the computer system and the new era of electronic rather than paper documents begins.

The way to get the benefit of document scanning is to fully integrate the scanned images with the rest of the EDM by making sure they are in the right folders, available to the right users and subject to the right policies and procedures. Back up is also vital. This data that was previously on paper now is subject to your EDM policy. Make sure it is treated as equal to all other data on that system.

data and image return

Data Return

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Scanning Process

Step 1 Determine Your Scanning Requirements

Step 2 Agree Document Scanning T&C’s

Step 3 Document Collection or Delivery

Step 4 Document Preparation for Scanning

Step 5 Intelligent Document Scanning

Step 6 File Indexing & Data Extraction

Step 7 Image Return & Client Sign Off